What Users Should Know About the Workday Calculated Fields

Category: Workday HCM Posted:Jan 21, 2021 By: Robert


There is no question that Workday for Financials, HCM, and much more is an extraordinarily strong tool. What you do need to ask on your own, though, is whether you get the best out of it, especially when it comes to reporting. On the power of Workday Calculated Fields, it is time to kick points up a notch. To get the best out of Workday Reports and Workday Integrations, they are very important. What you need to know about them is here.

Calculated Fields

Calculated fields, also referred to as “Calc fields” or “CF,” are how Workday refers to record buffers for programming variables/database, and they serve in reports and integrations. Here’s a brief glance at a couple of the different forms of calculated fields. 

  • “Calculated fields can be Workday-delivered, such as “Today” or “Real (which would resemble the Excel works TODAY and TRUE).
  • “Calculated fields can be constants, such as the string “EXEMPT” and even “NON-EXEMPT,” where the value of the data source is simply a true/false Boolean field, but the record specs include spelling out terms that stand for something (such as a work exempt status). Another example will be constants such as “Sunday,” “Monday,” and so on, which would be extracted from an original value of the workday from the week,  (i.e. a number from 1 to 7), rather than a  Boolean true/false variable. “Calculated fields are a way to turn a “7” into the “Saturday” string by the report developer.
  • “Fields calculated can be arithmetic expressions such as “2 x. This would serve as a situation in which someone had to address the question, “If this worker died today, how much would the insurance carrier owe their estate?” Initially, the measured “2 x” area will define the annual pay of the employee and then multiply that base salary by two to find the “covered amount” of the basic insurance policy as a response.
  • Calculated fields can be calculations of days or dates. If, for example, there is a new recruit with a probationary period of 30 days (or 60, or 90…), then “Hire Date And <n>” will be the calculated field, where <n> is a calculated field representing the number of reasonable numbers (30, 60, and so on). This will allow us to see when the probationary term of the new hire.

Calculated fields are often constructed out of other calculated fields. For example, the solution involved daisy-chaining 2 CFs with each other to get an answer in our date calculation example, and it is not unusual for a solution to string together four or more CFs. 

Finally, Workday offers almost two dozen built-in features that can be used to manipulate numerical, date, and text statements; Boolean Logic; or CASE statements. You’re most likely correct if you think there could be a way to improve your record with a calculated field.

Calculated Fields (CF) and Instances 

Some calculated fields are database document buffers. One common usage of an example CF is to get the same details for different data.

One common usage of an instance CF is to get the same information for different data. For instance, let’s say you wanted a report that would tell you on the last day of last year what each employee’s income was. This could contribute to the question, “How have salary changes affected the company’s overall insurance policy premium contract in the past year?”

A further example will be the question, “What are the benefits elections in effect now so that I can contrast them with the political elections that will be effective when Open Enrollment Elections begin on January 1st in the future?” “which leads to “The number of workers that day can switch from PPO to a High Deductible/HSA? “These would be circumstances in which it would be useful to use instances.

Checkout the Article- 6 Steps to Confirm Successful Workday Deployment


Finally, this has been a quick introduction to the different kinds of calculated fields offered in Workday, but if you’d really like to find out more about how they can include a little nitrous to your business engine, feel free to visit our Website.

That’s all for today. Our Workday Adaptive Article is a great area to get going when it comes to learning more about the power of Workday Adaptive Insights. Also, if you want to learn more, we are here to help you.

At ZaranTech we offer self-paced online training on Workday Courses. To learn more about our courses, please visit our website.

In the end, as always, thanks for reading, and stay Safe and sound!

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