Complete-Guidance-on-choosing-a-Flexible-HR-Tool-for-an-EnterpriseHuman Resource has always been crucial to a company’s success across various domains and industries. HR involves all processes which start from recruiting and on-boarding an employee to training, promoting and ensuring compliance and finally handling in-house promotions, and exit formalities. Enterprises across multiple domains have begun re-vamping HR processes and workflows to gain the necessary competitive edge to survive in the current marketplace. It has sunk in with higher management in enterprises that strengthening HR leadership and processes can boost employee morale and productivity over the long term.

The most dynamic enterprises in the current marketplace belong to the small and medium enterprises segment. They are the ones who implement process changes the quickest to survive in volatile markets and use technology in exciting and innovative ways.

If companies can get it right, then HR technology can enhance operations, boost efficiencies increase employee engagement, and enhance and solidify compliance as well.

Since HR functions are nearly innumerable, choosing the right HR software can be quite challenging. Once the right fit is found, automation will set in, accelerating all existing HR processes. One needs to consider various aspects when choosing software to automate HR processes.

Automating HR functions will eliminate several hours spent in manually tracking attendance and going through performance reviews, calculating leave balances and the finer details of compensation paid to employees. Automation will instantly eviscerate any and all manual errors across departments in an enterprise. This in turn will minimize staff hours.

When going through HR Technology solutions, small to medium size enterprises should look at various angles:

On-Cloud platform along with Native Mobile App

HR Software solutions are most efficient when they are cloud based with a mobile version. By its very nature, Cloud based systems in general yield higher returns on capital investment and require much lesser initial investment. Such financial attributes of Cloud based systems make them more budget friendly as compared to conventionally installed options for software.

 

On-Cloud-platform-along-with-Native-Mobile-App

Cloud based software solutions are highly flexible and accessible since they are mobile friendly and allow shared access quite easily with use of data by the team made possible.

Go through our SAP SuccessFactors Interview Questions to crack the Interviews.

Tracking Employee Information

Always choose HR solutions which have no limit on the number of staff records or the type which you can track and keep an account of.  While there should be a wide range of standard options to check and track events such as review, event dates, job titles and a whole lot more. Another important feature is a provision in the software for creating custom fields with regard to customer data.

Workday HCM dashboard

 

Different Role based Access Privileges

It is also desirable for HR software solutions to offer highly scalable security features and settings. This will enable the employees to receive access levels as necessary and according to their designation. What this does is, enhance the security, integrity and availability of HR Data.

Communication Triggers via different channels

The HR solution should come with communication tools having secure communication capabilities such as messaging staff through HR software, emailing or texting them. This will directly boost efficiency and enhance communication across the enterprise, thus also increasing the accountability across the company.

Efficient On-boarding and Exit Procedures

One of the primary objectives of a HR tool is to simply asset management. The ability to assign and track equipment and supplies that employees are issued are of paramount importance within an enterprise. Employee records should reflect the assets that have been issued to them such as a laptop, data card, company phone, ID cards and so on. This will naturally enhance and streamline accountability and therefore security throughout the enterprise. It is also wise to seek out HR solutions that have comprehensive on-boarding or off-loading features which will aid in preserving employee information even after employee exits the organization.

Robust Reporting/Ad-hoc reports

Robust reporting functionalities are an absolute must in a HR tool. Such reports can be applied in ensuring compliance across the enterprise driving smarter, more efficient and quicker data powered Business decisions. While HR data is essential, the ability to report on the same and using it to enhance decision making capabilities will help enterprises drive up productivity on various levels.

Additional features like Recruitment, Payroll, etc.

HR software must essentially be scalable, being able to grow with the enterprise with time. It is best to choose HR tools that provide all necessary add on features from recruiting and scheduling to payroll and training and a whole lot more. As your organization grows, so will your need for extra HR modules and add-ons to meet growing company needs.

Conclusion

An ideal HR technology solution should be able to handle the employee lifecycle within the organization on a turnkey basis. This should cover all functionalities from recruitment to resignation. Along with this the option for add on packs to scale with increasing company size will make for the optimal HR tool for organizations cross various domains.

I hope that by now you have had an overview of SAP Successfactors. Before you enroll in ZaranTech’s certification course on Successfactors EC,PM&GM do check out this demo video.

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